Privacy policy | Atlas Conference Barcelona

1. This privacy policy (“Privacy Policy”) governs the processing of your personal data as part of your use of our website (the “Website”) and the services related thereto (collectively referred to as the “Services”). This processing is carried out by Atlas International Network acting as the data controller, with registered office at Santvoortbeeklaan 25, 2100 Antwerpen (“we”, “us”), registered with the Crossroads Bank for Enterprises under number 0474.037.515, in accordance with applicable data protection legislation.

2. By using our Website or Services, you acknowledge that you have carefully read this Privacy Policy and agree to it without reservation. We reserve the right to amend the Privacy Policy at any time at our own discretion. Any such changes will be communicated via the Website.

3. “Cookies” or similar technologies may be used as part of the Website or Services. Cookies are text files placed on a device’s hard drive and may contain certain information, including personal data. More information about the use of cookies can be found in our Cookie Policy.

4. This Privacy Policy was last updated on 12/01/2025.

What & why we process data

1. When you use the Website and/or Services, we process personal data relating to you:

When? Use of Services, use of Website
Which data? Identification data
Purpose? Processing of requests
Legal basis? Legitimate interest

When? Contacting us
Which data? Identification data
Purpose? Sending related information and updates
Legal basis? Consent

2. In principle, we obtain the aforementioned personal data directly from you. In addition, we may process your personal data:

To provide you in a personalized and efficient manner with information about the products and services you request, via the Website, email, telephone or social media channels.
To process your personal data in order to provide accurate services.
For direct marketing purposes, i.e. to provide you with targeted communications, promotions, offers and other advertisements from us or our selected partners. We will request your consent for this.
To carry out statistical analyses to improve our Website and/or Services or to develop new products or services.
To provide information to a financial institution or payment service provider so they can comply with their legal obligations.
To transfer data to the police or judicial authorities as evidence of possible criminal offences or where there are well-founded suspicions of unlawful conduct or crimes committed via registration on or use of the Website or Services.
In the context of a possible merger with, acquisition by/of, or demerger by a third party, even if that party is located outside the EEA.

3. If and when your registration on or use of the Website or Services may be considered (a) a breach of terms or intellectual property rights, (b) a threat to the security or integrity of our services, (c) a danger to the Website, Services or systems of us or our subcontractors due to viruses, Trojan horses, spyware, malware or other malicious code, or (d) unlawful, illegal, discriminatory or offensive in any way, we may process your data in the interest of ourselves, our partners or third parties.

Do we share your data

1. We may rely on external processors to provide you with the best possible Website. We ensure that such processors may only process your personal data on our behalf and upon our written instructions.

2. We do not transmit your personal data in an identifiable manner to third parties unless required to provide the Services or unless you have given your explicit consent.

3. We may share anonymized data with other organizations that may use this data to improve products and services and to organize tailored marketing, presentation and sales activities.

Where do we process data

1. We and our external processors process identifiable personal data exclusively within the European Economic Area.

2. We may transfer anonymized data to organizations outside the European Economic Area. In such cases, we ensure appropriate safeguards to guarantee the security and integrity of your personal data and to protect all applicable data subject rights.

How do we process data

1. We strive to process only personal data necessary to achieve the purposes described in this Policy. Personal data is processed lawfully and transparently, and we make every effort to keep it accurate and up to date.

2. Your personal data is processed only until you withdraw your consent. Withdrawal of consent may result in you being unable to use all or part of the Website or Services. If you have registered on our Website, we will delete your personal data when you delete your profile, unless prevented by legal or regulatory obligations or a judicial or administrative order.

3. We take appropriate technical and organizational measures to protect your personal data against unauthorized access or theft and against accidental loss, manipulation or destruction. Access by our staff or that of external processors is granted on a strict need-to-know basis and is subject to confidentiality obligations.

Your rights regarding personal data

1. You have the right to request access to all personal data we process about you. Requests that are clearly made to cause nuisance or harm will not be processed.

2. You have the right to request correction, free of charge, of any inaccurate or incorrect personal data. If registered, many details can be corrected via your profile. Requests must include proof of inaccuracy.

3. You have the right to withdraw your consent at any time by sending an email to hq@atlas-network.com.

4. Instead of deletion, you may request restriction of processing if (a) you contest the accuracy of the data, (b) processing is unlawful, or (c) the data is no longer needed but required for legal claims.

5. You may object to processing if you demonstrate serious and legitimate reasons related to your specific situation. For direct marketing, you may object at any time free of charge and without justification.

6. Where processing is based on consent or a contract and carried out by automated means, you have the right to receive your personal data in a structured format.

7. Requests to exercise your rights should be sent to hq@atlas-network.com, clearly stating which right you wish to exercise and why, dated and signed, and accompanied by a scanned copy of your identity card. If valid, requests will be fulfilled as soon as reasonably possible and within 30 days.

8. If you have concerns about how we process your personal data, please contact us. If dissatisfied with our response, you may lodge a complaint with the Belgian Data Protection Authority.